Wasting money on unused or underutilized Microsoft 365 licenses is a common challenge for organizations. Too many disabled or inactive user accounts – and even active accounts with licenses for core workloads that go unused – can drive up costs unnecessarily.
EasyEntra Reporting tackles this problem head-on by offering a suite of detailed, actionable reports that pinpoint exactly where you can optimize your license spending.
The Cost Challenge
Managing Microsoft 365 licenses efficiently is critical. Organizations often face issues such as:
- Disabled Users Still Licensed: These accounts accumulate licenses even though the users are no longer active.
- Inactive Users: Obsolete user accounts that are enabled but haven’t signed in for a considerable amount of time may pose both a cost saving opportunity and a security risk.
- Underutilized Workloads: Many core Microsoft 365 services (like Exchange Online, OneDrive, Teams, SharePoint, and Yammer) may be licensed but remain unused.
Without a centralized overview, administrators struggle to identify these inefficiencies and take corrective action – until now.
How EasyEntra Reporting Helps
EasyEntra Reporting provides three powerful report types that directly address these pain points:
1. Disabled Users With Microsoft 365 Subscriptions
Generate a report to identify disabled users who still have one or more Microsoft 365 licenses assigned. This quick-running report enables you to pinpoint licenses that can be reallocated or deactivated, freeing up valuable resources.
2. Inactive Users With Microsoft 365 Subscriptions
Target users who, despite being enabled, are not logging in to Entra ID. This report helps you spot inactive users quickly, enabling you to recycle their licenses and ultimately disable them improved security.
3. Core Microsoft 365 Workloads Not Being Used
This report scans your tenant to find users with core Microsoft 365 licenses (such as Exchange, OneDrive, Teams, SharePoint, and Yammer) that are not being actively utilized. By identifying these idle workloads, you can optimize your license spend and reduce unnecessary costs.
Simple, Powerful, and Fast
Creating and using these reports with EasyEntra is straightforward:
- Easy Setup: Start by creating a Report Template that defines the Report Type (what) and Report Scope (who).
- Run Reports Instantly: With just a few clicks, generate reports that run in seconds – or a couple of minutes in very large environments.
- Instant Insights: Use simple text queries to search and filter any report column. For example, quickly answer questions like:
- ✅ What disabled users have E3 licenses assigned?
- ✅ What inactive users have Power BI Pro assigned?
- ✅ What users in Sales are not using their core M365 licenses?
- Actionable Data: Remove unnecessary licenses directly from the report and export data effortlessly via Copy/Paste for stakeholder reviews.
Experience Full Functionality with a Free Trial
EasyEntra is a fast, responsive client-side application that communicates directly with your tenant – without any third-party access or delegation. Installation and configuration take less than one minute, allowing you to immediately start optimizing your license costs. And the best part? You can fully run these comprehensive reports during a 30-day free trial with no limitations.
Ready to reduce your M365 license costs?
Download the EasyEntra Free Trial today and discover the actionable insights that will transform your Microsoft 365 administration!
