Use case: Use this procedure to restrict meeting room bookings to specific delegates – for example, when managing executive meeting rooms or specialized facilities. This ensures that only authorized users can reserve the room, while all other booking requests are automatically declined.
To configure meeting room booking restrictions so that only selected delegates can book, do the following:
- Open the room user account and select the Mailbox tab.
- Click the Room Settings button.
- Go to the Permissions tab.
- From the dropdown, select Only selected delegates can book.
- Select the delegates who are allowed to book the meeting room.
- Meeting requests from selected delegates will be automatically approved.
- All other meeting requests will be automatically rejected.
- Click OK twice to apply the new configuration.
This setting is also available for equipment mailboxes.
ID:KB_095_HowToConfigureMeetingRoomOnlySelectedCanBook
