Use case: Understand how EasyEntra stores and applies the default values used during user offboarding. Configuring these values helps ensure a consistent offboarding process across all users and reduces the need for manual changes during decommission operations.
When you decommission a user through the EasyEntra GUI, any changes made to the decommission settings are automatically persisted to the configuration file and become the default settings for future decommission operations. This behavior applies to both hybrid users and Entra ID users. The persisted settings are also used when decommissioning users through PowerShell.
DisplayName, Description (hybrid users only), and AutoReply can only be configured directly in the EasyEntra configuration file because they support dynamic placeholders that are replaced with user-specific values during the decommission process. To prevent placeholder expressions from being overwritten by static values entered in the user interface, these settings are managed exclusively through the configuration file.
To configure the default decommission values for DisplayName, Description, and AutoReply, follow these steps:
- Open the EasyEntra configuration file found in your user profile:
C:\Users[username]\AppData\Local\EasyEntra\EasyEntra_Config.json - Locate the UserDecomSettings section.
- Configure the desired default values for DisplayName, Description, and AutoReply.
- Save the configuration file.
- Restart EasyEntra if it is currently running.
Supported Placeholders
The following placeholders are supported when configuring DisplayName, Description, and AutoReply. During the decommission process, placeholders are replaced with values from the user being decommissioned and, where applicable, the selected mailbox delegate.
| Setting | Supported Placeholders |
| DisplayName | [displayname] |
| Description (hybrid users only) | [date] |
| AutoReply | [username], [companyname], [delegatename], [delegatemail] |
| Placeholder | Description |
[displayname] | The user’s display name. |
[date] | The date the decommission operation is performed. |
[username] | The display name of the user. |
[companyname] | The company name associated with the tenant. |
[delegatename] | The display name of the selected mailbox delegate. |
[delegatemail] | The email address of the selected mailbox delegate. |
